ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
A CCTV system consisting of 5 cameras shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
a) There shall be a minimum of one high resolution colour camera, fitted in a weatherproof housing, for external coverage of the entrance.
b) There shall be a minimum of one high-resolution colour camera fitted to each public entrance/exit. To provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
c) There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas. 5 cameras were deemed sufficient for the premises, covering inside and outside.
d) Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
e) Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
f) Recordings of incidents at the premises must be provided to the police following lawful request.
g) A member of staff shall be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings shall be provided within 24 hours of the original request.
h) Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
I) All equipment shall have constant time/date generation, which must be checked for accuracy on a daily basis.
j) The CCTV system should be maintained and checked every 12 months, with the installing company, or if this is not possible another reputable company, producing a letter of compliance.
k). Details of CCTV malfunction must be recorded in the premises refusals/incident book. Arrangements for its repair must be made without delay.
Protection of Children from Harm
The premises shall operate the "Challenge 25" Proof of Age Policy to prevent the sale or supply of alcohol to persons under 18 years of age. The policy shall require any person who appears to be under the age of 25 years to produce one of the following forms of identification:
• A recognised proof of age card credited under the British Retail Consortiums Proof of Age Standards Scheme (PASS);
• Photo driving licence;
• Passport.
Notices shall be prominently displayed advising customers of the “Challenge 25” policy
All point of sale staff shall undergo training in the challenge 25 proof of age scheme and all other relevant policies with a record kept of the date of training, signed by the member of staff and the trainer.
Each entry shall be retained for a period of 12 months from date of completion. This record shall be made available for inspection by Lincolnshire Police Officers or other relevant authority.
In case of Adult only events, whether it is a ticket event, private party, hen/stag party or drag artists, all windows are to be fully covered to prevent persons from looking in whilst adult entertainment is in progress.
Where the event is a ticket only event, no persons shall be allowed entry unless a valid ticket is presented to the door and cross matched against a booking list.
Where the party is private and adult entertainment is booked, a guest list must be provided to the premises by the organiser with a full list of persons attending. If names are not on the list then entry will not be granted.
There must be in place a room separate to the entertainment area and out of view of children under 18, where the performers are to be sited in order to prepare for their entertainment.
Public Safety
An incident/refusals book shall be kept at the premises, in which details of crime and/or disorder relating to the premises shall be recorded. The Incident book shall contain the following details;
• Time, date and location of incident/refusals.
• Nature of the Incident/refusal.
• Names, addresses and contact details of persons involved.
• Result of the incident/refusals.
• Action taken to prevent further such incidents.
• Each entry signed by the DPS or other responsible person employed at the premises and so authorised by the DPS; and
• Retained for a period of no less than 12 months and made available to Lincolnshire Police for inspection upon request.
Prevention of Crime and Disorder:
On the occasions the premises is used for an 18 and above only the event the following conditions will be applied. This is also to include hen/stag parties.
1) There shall be a minimum of two SIA registered door supervisors on duty 30 minutes prior to the event starting and to remain on duty till all customers have left the event. There shall be 2 SIA Registered door staff for the first 100 persons and 1 for every 100 people thereafter.
2) There shall be provided and kept at the premises a register/log book to record details of every person employed on the premises as a door supervisor. The record shall contain the following details:
• The door supervisor's name;
• His/her Security Industry Authority Licence Number;
• The time and date he/she commenced and concluded their duty;
• The door supervisors shall sign each entry.
• The log to be inspected weekly and signed by a member of the management team.
• The log to be retained for a period of no less than 12 months and made available to Lincolnshire police for inspection upon request.
3) The licensed areas marked out on premises plan are only to be used for the purpose of private functions, e.g. wedding parties, birthday parties, christening parties.
4) No festivals of any description will be allowed to take part on any part of the premises indoors or outdoors without prior consultations with the Licensing Authority and Lincolnshire Police.