ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
A CCTV system shall be installed, recording and maintained in working order and operated at the premises to the satisfaction of Lincolnshire Police, specifically:
a) There shall be a minimum of one high resolution colour camera, fitted in a weatherproof housing, for external coverage of the entrance.
b) There shall be a minimum of one high-resolution colour camera fitted to each public entrance/exit. To provide a quality head and shoulder image for facial recognition/identification purposes of all persons entering the premises.
c) There shall be sufficient cameras able to cope with the normal operating illumination to reasonably cover all licensed public areas.
d) Recordings must be kept for a minimum of 31 days and endorsed with the accurate, correct time/date (BST/GMT adjusted).
e) Police and/or Authorised Licensing Officers shall be able on attendance to view immediate playback of any incident without the necessity for download.
f) Recordings of incidents at the premises must be provided to the police following lawful request.
g) A member of management shall be on the premises at all times they are open to the public who is capable of operating the CCTV system and providing recordings on request. When this is not possible recordings shall be provided within 24 hours of the original request.
h) Recording equipment shall be housed in a secure room/cabinet where access and operation is strictly limited to authorised persons.
i) In the event of a system malfunction, the Designated Premises Supervisor or the Premises Licence Holder must immediately notify Lincolnshire Police Licensing Department tel 01522 558448 or email countylicensinggroup@lincs.pnnpolice.uk. Details of this malfunction must be recorded in the premises refusals/incident book. Arrangements for its repair must be made without delay. The Licensing Authority and Police Licensing must be notified when the system is again operational.
An incident book shall be kept at the premises in which details of crime and/or disorder relating to the premises shall be recorded. The incident book shall contain the following details;
a) Time, date and location of incident.
b) Nature of the incident
c) Names, addresses and contact details of persons involved.
d) The result of the incident.
e) Action taken to prevent further such incidents.
f) Each entry signed by the Premises Licence Holder or other responsible person employed at the premises and so authorised by the Premises Licence Holder.
The incident book shall be made available to police upon request. Each entry shall be retained for a period of 12 months from date of completion.
There shall be in place at the premises a written policy for dealing with incidents . All staff are to be aware of this policy and all other relevant policies and are required to sign to confirm they have read and understood the policy. Each entry shall be retained for a period of 24 months from date of completion. This record shall be made available for inspection by Lincolnshire Police Officers or other relevant authority.
Adequate waste receptacles will be provided both inside and outside the premises. The frontage is to be litter picked daily, kept tidy and bins emptied regularly.
Notices shall be displayed near exits requesting that customers respect neighbours by leaving quietly